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How to Manage Your Roster for Optimal AOK Program Performance
How to Manage Your Roster for Optimal AOK Program Performance

Steps to ensure operational efficiency and up-to-date data

Updated over 4 months ago

Managing your roster efficiently within the Adyton Operations Kit (AOK) is crucial for maintaining operational readiness and ensuring rapid and effective communication within your organization. This guide provides a straightforward approach to roster management, ensuring your data remains current, thereby supporting your efforts in deterring adversaries through timely and accurate information dissemination.

Importance of Keeping Data Current

Roster management might seem mundane compared to the dynamic activities typically associated with defense operations. Yet, it is pivotal for success in any program, particularly within the AOK framework. The differentiation between experiencing a 30-minute recall versus a 6-hour phone tree directly hinges on the quality and timeliness of the roster data provided.

With each military branch and unit adhering to unique Department of Defense (DoD) requirements for reporting and updating, the strategy for maintaining current data will be tailored. However, the following steps offer a universal approach to optimizing roster management within AOK.

Step-by-Step Guide to Roster Management

Onboarding and Continuous Data Updating

  1. Integrate AOK into Processing Checklists: The most effective strategy for ensuring your organization’s information remains current is to incorporate AOK (whether Mustr, Log-e, or Skeds) into your in-processing and out-processing protocols. This ensures that new members are added, and departing members are removed in a timely fashion, keeping your rosters accurate.

    *How to add/remove users can be found here.

  2. Empower Team Leads: Team leads have the permissions to update team and organizational rosters. This includes adding and removing users from both teams and the organization as necessary. Guidance and training is available so that team leads feel confident in performing these updates, ensuring no lapses in the roster’s accuracy.

  3. Utilize Export Functions for Verification: Regularly employ AOK’s export function to generate up-to-date lists of organization or individual team directories. These can then be cross-checked against existing recall rosters for discrepancies.

Verifying Data with Export Functions

Exporting Directories

To maintain roster accuracy, follow these instructions:

  • For full organization directory:

    • As an organization lead, access AOK.

    • Navigate to the ‘People’ section and click the plus sign in the bottom right of the screen.

    • Select the option 'Email me full list of members'. This will generate a CSV file and send it to the email on file for the one requesting it.

  • Team leaders can request a list of team members to be emailed by going to:

    • Navigate to the 'Teams' section and click the three dots next to the team in question and choose "manage members."

    • Click the gear icon at the top right

    • Choose "Email me a full list of team members"

Cross-Checking with Recall Rosters

Once you have the exported file:

  • Open the file using Excel or a similar spreadsheet software.

  • Compare the exported data with your current recall rosters. Pay special attention to any discrepancies in personnel details, roles, or contact information.

  • Update the AOK roster according to the findings of your cross-check. This may involve adding new members, updating existing member information, or removing individuals no longer with the organization.

Final Thoughts

Effective roster management within the AOK program is foundational to operational success. By ensuring your data remains current through systematic updates and verifications, your organization stands prepared to respond promptly to any situation. Adherence to these steps not only supports rapid deployment and recall but also upholds the integrity and readiness of your operational capabilities.

For further assistance or inquiries regarding AOK roster management, please reach out to our support team, who are readily available to provide the guidance and support you need to optimize your operations.

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